SharePrep - Prepare File Names for Import into SharePoint
Utility for Renaming Files and Folders for SharePoint Migration
from the author of DelinvFile and PurgeIE
Great for OneDrive and OneDrive for Business
Microsoft's SharePoint Migration Tool simplifies the transfer of your files to
SharePoint Online or OneDrive for Business.
SharePrep 5.01 supports Win-7 thru Win-10 [32 & 64 bit]
Version 5.01 implements new functionality for working only with the files and their paths which exceed the user specified maximum combined (path + file) length.
The Scan and Repair window was redesigned
in version 4.01 to give the user greater control. The new design incorporates a
tabbed interface to access the various operational modes:
Path compression - the Path Lengths processing is new with Version 4.01. This can be used to reduce path lengths to a given target length.
The Truncation option was changed to a Shorten option which removes characters from the middle of the file name or subfolder name. For paths, the shortening is prorated based on the length of each subfolder name.
The recent change to SharePoint Online and OneDrive for Business to change the maximum number of characters from 256 to 400 gives you more flexibility with your file and folder names.
However, not all of the 400 characters are available for your use. You need to verify the actual limit for your installation. Please see "Max Length" and "TestSPOL" below.
Due to Microsoft's relaxing of the path + file lengths to 400 characters, the need for SharePrep and OneDriveRx has decreased. Therefore, the prices have been reduced from $175 to $125 for SharePrep and $65 to $45 for OneDriveRx.
In addition to truncation, SharePrep provides for user-defined character string substitutions which you can use to abbreviate common words in the file and folder names. This can help you retain usable names.
The current version of SharePrep is 5.01.
Separate documentation for determining your maximum folder name and file name
lengths is available at
SharePrep provides a convenient user interface to allow you to search your file names and folder names for the above restrictions and provides functions for automatically renaming the file and folder names to replace the restricted characters.
SharePrep is configurable. You can define the action to be used by the rename function for each of the restricted characters. For each, you can choose to delete the character, replace with a blank or replace with a character or string of characters you specify.
You can add additional entries to Options table. A string of characters can be used for both the search and the replacement characters. This gives you a means for abbreviating portions of file and folder names for the purpose of shortening their names to meet the SharePoint name length restrictions.
SharePrep provides a convenient User Interface for selecting the folder for processing, setting the Options table and Repairing the file and folder names.
SharePrep is not just for SharePoint and OneDrive.
using SharePrep in their routine maintenance procedures to bulk rename invalid files and folders.
For example, some backup / recovery programs have name restrictions.
These customers are dealing with files downloaded from the Web and files
from non-Windows systems.
For the File Lengths tab and the Folder Lengths tab, folder names will be shortened to the length specified in the Max Folder field and file names will be shortened to the length specified in the Max File field.
In previous versions, this was documented as a separate function,Truncate, which removed characters from the right end of the names. In the current version, the characters are removed from the center of the names which should yield more readable names.
The current version includes a function for reducing path lengths to the length specified in Max Path. The Repair function under Path Lengths performs its name reductions by attempting to remove a proportional number of characters from each level based on the number of characters available for removal.
The Resolve Duplicate Names function can be used to resolve any duplicates created by shortening, etc..
Trial Period and Limitations
SharePrep is currently distributed only as a Limited-Trial.
The rename and delete functions are available, but limited, in Limited-Trial mode.
Site Licenses or Multiple-use Licenses are available for larger organizations
that need them. These licenses are priced based on the number of computers
that would make use of the program. An additional 25%
discount is available for Site Licenses for educational
institutions, public libraries and government facilities.
If your company requires you to fully test software prior to purchase
and you are likely to purchase if you could verify that SharePrep
would work on your projects and systems,
Short Filenames are the shortened
version of Long Filenames that are created to fit the 8.3 format. That is, the
name is only 8 characters and the extension is only 3 characters. The
system can maintain both in its directory structure.
As SharePrep makes use of the Short Filenames for its operations, we are asking our customers to change the Short Filenames registry setting when upgrading to Windows 10.
Reset83.exe does not require an install. You may execute it directly from our website or download to your computer and execute it from there.
The credit for the idea to create SharePrep belongs to Göran Husman.
He is an author, SharePoint MVP, Consultant & Trainer residing in
Stockholm, Sweden. Göran is president of HumanData Inventus AB
He has published several SharePoint books.
Assistance & Resources for Computing, Inc