OneDriveRx - Cleanup OneDrive File Names

 

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Utility for Renaming Files and Folders for OneDrive,
OneDrive for Business and SharePoint Online

from the author of DelinvFile and SharePrep


OneDriveRx 4.01 supports Win-7 thru Win-10 [32 & 64 bit]

 

The Scan and Repair window has been redesigned to give the user greater control. The new design incorporates a tabbed interface to access the various operational modes: 

File Names - Work with characters for File Names
Folder Names - Work with characters for Folder Names
File Lengths - Work with lengths for File Names
Folder Lengths - Work with lengths for Folder Names
Path Lengths - Work with lengths for Paths

Path compression - the Path Lengths processing is new with Version 4.01. This can be used to reduce path lengths to a given target length.

The Truncation option is being changed to a Shorten option which removes characters from the middle of the file name or subfolder name. For paths, the shortening is prorated based on the length of each subfolder name.


 

OneDriveRx is a limited and less expensive version of SharePrep.


OneDriveRx is limited to processing only the OneDrive,  OneDrive for Business and SharePoint Online "sync" files and folders.


OneDriveRx is not recommended for migrations of  a large number of files and folders to OneDrive.

 

For large migrations, SharePrep  is recommended for correcting the file and folder names prior to moving them to OneDrive



OneDriveRx is a special-purpose utility program for OneDrive, OneDrive for Business and SharePoint Online that you can use to correct file and folder names in your sync folders. The folder and filenames within these systems have more restrictions than for normal Windows operation.   These restrictions are for both special characters and length of the file names and folder names.

If you are seeing either of the following SharePoint messages, OneDriveRx can help...
The file or folder name <name> contains invalid characters. Please use a different name. Invalid characters include the following:

~ " # % & * : < > ? / \ { | }.

The name cannot begin or end with a dot and cannot contain consecutive dots.
 
The specified file or folder name is too long. The URL path for all files and folders must be 260 characters or less (and no more than 128 characters for any single file or folder name in the URL). Please type a shorter file or folder name.

 

In addition to truncation, OneDriveRx provides for user-defined character string substitutions which you can use to abbreviate common words in the file and folder names.  This can help you retain usable names. 

 



If you are having Sync problems or if you are seeing any of the following messages, OneDriveRx should prove useful...

 
 
Error 0x8007007A: The data area passed to a system call is too small.
 
The specified file or folder name is too long.  The URL path for all files and folders must be 260 characters or less...
 
The URL for this file is too long for the application.  A temporary copy of this file will be opened on your computer.  You must save this copy as a new file.
 
A file or folder can't be created because the path is too long.
 
...path to a file is too long... 
 
Download OneDriveRx - Utility for Renaming Files and Folders for SharePoint   Click to access download page for OneDriveRx

The current version of OneDriveRx is 4.01.



The following are the some of the known File and Folder name restrictions for OneDrive / SharePoint:

1. The name can not contain any of the following characters:

"
-
Quotation mark
#
-
Number sign
%
-
Percent Sign
&
-
Ampersand
*
-
Asterisk
:
-
Colon
<
-
Less than Symbol
>
-
Greater than Symbol
?
-
Question Mark
\
-
Backslash
{
-
Left Brace
}
-
Right Brace
|
-
Pipe
~
-
Tilde
/
-
Slash

 

2. The name can not begin or end with a period

3. The name can not contain a double period

4. The folder name and file name length depends on the SharePoint / OneDrive system used.

 

Separate documentation for determining your maximum folder name and file name lengths is available at [Max Length].

 

A Free Utility is available to help determine these maximum values at [TestSPOL].



OneDriveRx provides a convenient user interface to allow you to search your file names and folder names for the above restrictions and provides functions for automatically renaming the file and folder names to replace the restricted characters.

OneDriveRx is configurable.  You can define the action to be used by the rename function for each of the restricted characters. For each, you can choose to delete the character, replace with a blank or replace with a character or string of characters you specify.

You can add additional entries to Options table.  A string of characters can be used for both the search and the replacement characters.  This gives you a means for abbreviating portions of file and folder names for the purpose of shortening their names to meet the OneDrive / SharePoint name length restrictions.

OneDriveRx provides a convenient User Interface for selecting the folder for processing, setting the Options table and Repairing the file and folder names.

Truncation

Recent changes include functions for truncating long file and folder names to user specified lengths.  This is available for both Auto Repair and manual renaming.  This should facilitate getting your names under the 128 character limit.

 

The Resolve Duplicate Names function can be used to resolve any duplicates created by truncation, etc..  

Note that the optional truncation is applied after performing the designated character substitutions.


Trial Period and Limitations

OneDriveRx is currently distributed only as a Limited-Trial. The rename and delete functions are available, but limited, in Limited-Trial mode.

The reason for this marketing approach is that many organizations may need OneDriveRx for only a single day to cleanup their sync folders.  The Limited-Trial is limited to 15 days and the number of renames / deletes is limited to 50.

However, this approach permits you to use OneDriveRx as a diagnostic tool to check the lengths of file and folder names as well as to identify the quantity of names that require renaming.  In short, you can determine whether you need the rename functions of OneDriveRx before committing to the purchase of a license.  

Upon purchasing a license, you will be sent a Registration Code which you enter into OneDriveRx to complete the registration process. This will enable all of the program's functions.

Site Licenses or Multiple-use Licenses are available for larger organizations that need them. These licenses are priced based on the number of computers that would make use of the program.  An additional 25% discount is available for Site Licenses for educational institutions, public libraries and government facilities.   [Request a Quote]

 



If your company requires you to fully test software prior to purchase and you are likely to purchase if you could verify that OneDriveRx would work on your projects and systems, Request a Trial Registration



SharePrep
and OneDriveRx makes use of the short form of file and folder names to perform the renames.  This is the older 8.3 format of the names that are normally maintained in the directories of the drive volumes.  Some have modified their systems to avoid the creation of the 8.3 names on NTFS volumes.  This can cause some renames to fail.

Further, some larger data centers have transferred MAC-created files to their servers.  As MAC systems allow filenames considered invalid to Windows systems,  SharePrep and OneDriveRx may have trouble with these particularly when the invalid character occurs within the short name.

Therefore, Assistance & Resources for Computing, Inc. will refund the license fee upon receipt of proof that OneDriveRx is unable to perform as advertised.  Any request for a refund must be made within 30 days of the purchase.


Credits

The credit for the idea to create SharePrep belongs to Göran Husman.   He is an author, SharePoint MVP, Consultant & Trainer residing in Stockholm, Sweden.  Göran is president of HumanData Inventus AB - http://www.humandata.se/   He has published several SharePoint books.

Göran first requested a change in the scan function of Delete Invalid Files, to search for additional characters.  After receiving a pre-release copy of the program with the enhanced function, he requested that the program be enhanced to automatically rename files to replace the given characters.  

He explained that he had a client with a project containing over 55,000 files to be imported into SharePoint.  The scan revealed that there were over 1,000 files with restricted characters that would have to be manually modified before importing into SharePoint.

Development of SharePrep began the next day.

 

Once again, OneDriveRx is a limited version of SharePrep.


 

[SharePrep Home Page]  -  click to access SharePrep Home Page


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Revised: September 14, 2017